4 Things You Should Have on Any Party Planning Checklist

Party planning checklists make tasks much easier. Monitoring progress and getting organized could be complex without written information about specific aspects of the party.

A party planning checklist will certainly help you in terms of monitoring progress and describing your ideas in a clear and simple manner. Knowing what to include in the checklist is even more important.

Some party aspects should be prioritized over others. Any failure connected to those could lead to disaster and failure to have the wonderful party you have been imagining.

These are the most important things that should make it to any party planning checklist.

Guests and Their RSVP Status
The type of people attending the party and the number of guests are crucial in terms of party planning.

Your checklist should contain information about people who have been invited, as well as their RSVP status. A guest list is actually the first thing you need to write down when planning a party.

The names of guests and their RSVP status will help you decide on the menu, the amount of food you will need and the type of venue that will be most appropriate for the gathering. A small and intimate group will affect the party theme, the venue selection and the party activities.

Menu and Ingredients Needed
The checklist must include information about foods and beverages that will be offered during the party. When it comes to food, you have to options – to make it yourself or to hire a catering company.

Decide how you plan to handle the menu. If you are making food on your own, the checklist should have a food and ingredients item. Think about the types of foods you want to serve and the amounts of ingredients needed.

Your checklist should also contain information about the catering company, in case you plan to use the services of such. Have its name, telephone and address listed. You should also include information about the menu selected and the progress on food preparation.

Location Ideas
Some information about the venue should be included in the party planning checklist, as well.

Have a checklist item included about all suitable venues, their availability and contact information.

Decorations
Your checklist has to contain information about the decorations you want, their quantities, delivery dates and exact positioning.

Before you add this item to the checklist, try to imagine your party room and the way in which it is going to look. Are you going to make the decorations yourself or are you going to have them made for you? This information has to be included in the checklist, as well.

Your checklist can also contain information about tableware, chairs and tables, appropriate music and activities. Anything that can help you get organized should make it to the final checklist.

Use your checklist to monitor progress. It needs to focus on all of the party preparation steps. Customize the checklist and make sure that it corresponds to your needs and party planning progress. A carefully written checklist will streamline the process and make it much easier for you to get organized.





Criss White writes about parties, babies, and other family topics. To get a free baby shower checklist or to check out some other baby shower ideas, visit Criss's website.